RECORDS RETENTION AND DESTRUCTION

Records Retention Schedules for ECISD

 A record is ANY document, in any format, that is created or received in the transaction of public business.

 

RECORDS RETENTION

The Texas State Library and Archives Commission (TSLAC) is the state agency that enforces all matters regarding records.  The retention schedules below are most commonly used by school districts:

 

SCHEDULE SD

All types of school records are included in this category, such as academic, special programs, student health, transportation, school safety, financial, personnel, food service, surveys, reports, library, attendance, discipline/counseling and adult/vocational.

SD: Records of Public School Districts

 

SCHEDULE GR

Records commonly found in this category include: financial, personnel, payroll, purchasing, facility, communications and information technology.  

GR: Records Common to All Local Governments

  

Record Destruction

According to the Texas State Library and Archives Commission (TSLAC), a district record may be intentionally destroyed if the record is listed on a records control schedule filed with the State Library and Archives Commission and either its retention period has expired or it has been microfilmed or electronically stored in accordance with legal standards.  It is important to destroy your records when the retention period is up.